60 Formal Email Greetings For Your Professional Messages

Writing professional messages can surprisingly turn out to be one of the very tasking things to do. Among other things, you have to come up with the perfect greeting; such that’s not overtly professional that it comes across as rude or too friendly to be reckoned as disrespectful. Next to your subject line, your email greetings are the most important part of your email and if you think they don’t matter, have a rethink. Starting an email with the right greeting can be very tricky especially when it is a professional or business email.

Not all email greetings will be appropriate for every email you send. An important client, business partner or your boss, for example, will probably require you to use something formal. While that’s mostly true, it is not necessarily so for professional emails meant for someone you barely know. Such will require you to use simpler and versatile salutations like “hi” or “Dear” before addressing the person by their last name.

It is imperative to note that email greetings, when perfectly used, elaborates the opportunity to commence and sustain correspondence with people you don’t know very well. To get it right, the following rules should guide your email greetings.

  • Always start with a greeting.
  • Call the person by their first name if you know them well.
  • Use a term like “Everyone” when greeting more than one recipient.
  • Refer your recipient by their last name if the professional contacts are unknown.
  • Only mention the recipient’s title if they are relevant to the message.
  • Avoid common greeting mistakes.

Formal Email Greetings For Your Professional Messages

1. How are you doing?

2. How’s it going?

3. I hope you’re doing well?

4. How are you?

5. Hope this email finds you well.

6. I hope you enjoyed your weekend?

7. It’s been a while.

8. It’s great to hear from you.

9. Thanks for the quick response.

10. I hope you’re having a great week?

11. Thank you for your help.

12. Thanks for getting in touch.

13. I hope you’re doing well?

14. I’d love to get your advice on…

15. Long-time no see

16. I hope you’re having a wonderful day?

17. I’m reaching out about…

18. Thank you for the update

Greetings Using Time of Day

Using the time of day as your formal email opener is always among the many styles of reaching out to your business partners. While it is friendly, it is also relatively formal.

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19. Good morning (Before midday)

20. Good afternoon (Midday until 6 p.m.)

21. Good evening (6 p.m. onwards)

Formal Follow-up Email Greetings

22. It was great to meet you at (event).

23. As we discussed during our phone call.

24. As promised, here’s …

25. I’m checking in on …

26. Following up on our meeting, …

27. Can you please provide me with an update on …

28. Here’s more information on …

29. Hi [first name 1], [first name 2], and [first name 3]

Formal Email Greetings to Avoid

30. Hey, …

31. Hey there, …

32. Greetings, …

33. To who it may Concern, …

34. Dear Friend, …

35. Happy Friday, …

36. Dear [job title], …

37. Dear Ma’am, …

38. Hi guys, …

39. Dear Sir or Madam, …

40. Mr./Mrs./Ms. [Last name], …

41.  Hello, …

42.  Yo, …

43. Good Morning/afternoon/evening, …

44. Mr./Mrs./Ms. [First name], …

45. Hi Folks, …

46. Hi, …

47. All, …

48. Gentlemen, …

49. Hi Mrs… (Use ‘Ms.’ instead, unless you know the female recipient wants to be addressed as Mrs)

50. Recipient’s first name, …

51. Hey you all, …

52. A misspelled name, …

53. Hi [nickname], …

54. Howdy, …

55. Alright, …

56. Sup, …

See Also: 50 Brilliant Things to Write in Business Thank You Cards or Notes

Is It Okay To Use Humorous Greetings?

Using humorous greetings for a formal email totally depends on how close you are with the recipient. This style of greeting is often used in promotional sales emails to increase open-and-read rates but if you must use it in a formal way, it is best you use a light tone rather than a full-blown joke.

57. Hope you’re surviving…

58. Had your coffee?…

59. Only x days till Friday…

60. Me again, …

How To Avoid Your Email Being Ignored

1. Be polite but do not waste time on pleasantries for whatever reasons.

2. Pass the information you have across quickly and keep it short and simple.

3. Use call to action and informative subject lines. Do not forsake using it.

4. Avoid sending an email twice because you erred in the first, ensure everything is perfect before you hit the send button.

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5. Only send emails when it is absolutely necessary or the agreed means of communication.

Chika Udeh
Chika Udeh
Chika holds a B.A in English language/History and has over 5 years experience in content development and journalism. She loves playing with writing, wordsmiths, and storytelling in all its forms, and when she is not writing about famous people and events that matter, she is probably listening or dancing to some cool jams.

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